Pacific NW Section Officer Duties
Duties (from Section Leadership Manual) may include the following:
CHAIR
- Holds a pre-season Board of Directors Meeting to establish Section Year objectives and general meeting schedule.
- Prepares and issues each board meeting agenda prior to each regularly scheduled meeting.
- Presides over regular Board meetings and Section meetings.
- Assigns committee chairmanships.
- Ensures that all officers and committee chairs are aware of their responsibilities and are accountable for carrying out their duties.
- Promotes and encourages participation in ASNT National Awards Programs by helping the Awards Committee Chair find qualified candidates for the various national award categories.
VICE CHAIR
- In the absence of the Chair, presides over Board and Section meetings.
- In the absence of the Secretary, performs the Secretary duties at Board and Section meetings.
- Arranges the Section Meeting Venue(s).
- Procures the Speaker’s gifts as budgeted and decided by the BOD.
- Solicits and arranges for speakers at each regular Section Meeting, asking them for a biography introduction.
- Introduces each Speaker at each meeting, and presents the Speaker’s Gift at the end of their presentation.
- Supports the organization of special educational or social events throughout the Section Year.
SECRETARY
- In the absence of Chairman and Vice-Chairman, presides over regular Board and Section meetings and performs, or delegates the performance of, the Speaker introduction and gift presentation.
- Sends out meeting announcements, via the MyASNT email application, to the local membership at least one week prior to each meeting.
- To each meeting of the BOD, is responsible to bring, the Attendee sign-in book, the Level III points attendance sign-off sheets, at least (12) copies of the past meeting minutes and of the current meeting agenda (provided by the Chair), as well as any other documents which are relevant to the pre-established agenda.
- Records detailed BOD meeting minutes for review and approval at each subsequent meeting.
- Maintains section records and photos on the Section’s hosted storage site where the BOD will have ready access.
- At each techncial meeting, takes pictures, or delegates the taking of pictures, of the Speaker giving his/her presentation, and the presentation of the Speaker’s Gift by the Section Vice Chair, or delegate.
- Is responsible for the meeting summary paragraph and two photos (per above) to be issued by the President’s Points and Communications and Promotions Committee Chairs for issuing to the ISC and for posting on the Section Website.
- Is responsible to see that the various required Section reports are issued to the ISC such as, the names of newly elected officers and general Section Year program.
- Supports the membership submittals for awards such as, ASNT Fellow Awards, Technician of the Year, Mentoring Award, Meritorious Service Awards, etc
TREASURER
- In the absence of the Chair, Vice Chair, and Secretary, presides over the regular Board and Section meeting, and fulfills, or delegates, the Vice Chair and Secretary Duties.
- Accounts for all Section Assets such as, the Section banner(s), computer projector and screen, laptop computer, digital camera, speaker’s gifts, and any miscellaneous items purchased in support of events.
- Maintains and reports on the Section bank accounts, scholoarship, and event related, financial records for the Section.
- Prepares the annual Section financial statement reconciling all income and expenditures for the Section year, and the annual section budget for submittal to the ISC.
- Maintains Washington State Non-Profit Business License requirements and any required Federal & State tax filings for the Section as a Non-Profit entity.
Board of Directors
The section board of directors determines the section’s operating policy and annual program. The members of the board include the immediate past chair, the chair (who presides over all meetings), vice chair, treasurer, secretary, and directors elected from the members at large. Our directors help establish the operations, suggest for possible vote new programs or revision to existing operations. We generally have a board meeting immediately prior to section meetings. Additional meetings of the board may be called by the section Chair. A student director is should act as the liaison between students, school, and the local section. If deemed appropriate by the local section board, issues brought forward may be escalated to the parent organization ASNT International Service Center.The responsibilities of the board of directors include:
- Determine the overall program and objectives for the year
- Review and approve appointment of committee chairs
- Review committee activities
- Review and approve the section budget
- Review and approve all written contracts or financial agreements
- Resolve policy problems that arise
- Review proposed section bylaw revisions
Standing Committees
There are three (3) standing committees that seem to be needed to operate a successful section: Program, Membership and Education.
- Program Committee
The program committee consists of the section vice chair, who serves as chair, and additional members as required. The program committee arranges for the presentations scheduled for the program year. See the chapter on section meetings in the Section Leadership Manual for more details.
- Membership Committee
The membership committee is a standing or required committee for all local sections. The committee chair’s name is required to be reported to the sections coordinator. The assigned chair and the committee are generally responsible for membership recruitment, growth and retention.
Membership recruitment and renewal are vital to a local section’s survival. The membership must grow continually in order to compensate for losses and to provide for potential new section leaders.
- Educational Committee
Duties include:
Since the basic purpose of an educational program is to impart or transfer knowledge, it is necessary to approach education in a professional manner. In order to initiate a program and assure a high degree of success, all members of the section board of directors and committee members must provide their support.
What is needed to establish a basic educational program?
- Early and thorough planning
- An educational committee under the direction of an individual with some background in education (if possible)
- Reach out to members to ask for suggestions regarding desired courses to meet their needs – surveys or inquiries at section meetings will usually provide the necessary input
- Qualified instructors! Establish a committee to review potential instructors. Establish minimum requirements, e.g., Level III plus 10-years’ experience, etc.
- In order to provide high-quality course content, visual aids, examinations, etc., appoint a Level III to act as a consultant and to referee in matters concerning interpretation of SNT-TC-1A, approval of the teaching syllabus, approval of method examination as administered by the section, and final approval of instructors based upon review of qualifications.
- Establish fees to be charged which may pay for such things as handouts, refreshments, CEUs, etc.
- Establish non-member fees which could include membership
- Promote the program to the membership
- Contact other professional or technical societies to have them help publicize the program and generate interest
Student Outreach
Other activities that can be undertaken by the education committee chair involve working with local educational institutions as follows:
- Arrange for members to serve as speakers for student groups
- Visit local high schools and community colleges to spread the word about NDT
- Participate in local career fairs, STEM initiatives and National Engineers Week to name just a few program ideas
- Develop a local career-guidance program
An affiliate of the American Society for Nondestructive Testing, Inc. (ASNT). Statements, other expressions of opinion or fact as well as legal obligations undertaken therein are solely those of the affiliate and not of ASNT.
Standing Committees
There are three (3) standing committees that seem to be needed to operate a successful section: Program, Membership and Education.
- Program Committee
The program committee consists of the section vice chair, who serves as chair, and additional members as required. The program committee arranges for the presentations scheduled for the program year. See the chapter on section meetings in the Section Leadership Manual for more details.
- Membership Committee
The membership committee is a standing or required committee for all local sections. The committee chair’s name is required to be reported to the sections coordinator. The assigned chair and the committee are generally responsible for membership recruitment, growth and retention.
Membership recruitment and renewal are vital to a local section’s survival. The membership must grow continually in order to compensate for losses and to provide for potential new section leaders.
- Educational Committee
Duties include:
Since the basic purpose of an educational program is to impart or transfer knowledge, it is necessary to approach education in a professional manner. In order to initiate a program and assure a high degree of success, all members of the section board of directors and committee members must provide their support.
What is needed to establish a basic educational program?
- Early and thorough planning
- An educational committee under the direction of an individual with some background in education (if possible)
- Reach out to members to ask for suggestions regarding desired courses to meet their needs – surveys or inquiries at section meetings will usually provide the necessary input
- Qualified instructors! Establish a committee to review potential instructors. Establish minimum requirements, e.g., Level III plus 10-years’ experience, etc.
- In order to provide high-quality course content, visual aids, examinations, etc., appoint a Level III to act as a consultant and to referee in matters concerning interpretation of SNT-TC-1A, approval of the teaching syllabus, approval of method examination as administered by the section, and final approval of instructors based upon review of qualifications.
- Establish fees to be charged which may pay for such things as handouts, refreshments, CEUs, etc.
- Establish non-member fees which could include membership
- Promote the program to the membership
- Contact other professional or technical societies to have them help publicize the program and generate interest
Student Outreach
Other activities that can be undertaken by the education committee chair involve working with local educational institutions as follows:
- Arrange for members to serve as speakers for student groups
- Visit local high schools and community colleges to spread the word about NDT
- Participate in local career fairs, STEM initiatives and National Engineers Week to name just a few program ideas
- Develop a local career-guidance program
An affiliate of the American Society for Nondestructive Testing, Inc. (ASNT). Statements, other expressions of opinion or fact as well as legal obligations undertaken therein are solely those of the affiliate and not of ASNT.
- Program Committee
- Membership Committee
- Educational Committee
- Early and thorough planning
- An educational committee under the direction of an individual with some background in education (if possible)
- Reach out to members to ask for suggestions regarding desired courses to meet their needs – surveys or inquiries at section meetings will usually provide the necessary input
- Qualified instructors! Establish a committee to review potential instructors. Establish minimum requirements, e.g., Level III plus 10-years’ experience, etc.
- In order to provide high-quality course content, visual aids, examinations, etc., appoint a Level III to act as a consultant and to referee in matters concerning interpretation of SNT-TC-1A, approval of the teaching syllabus, approval of method examination as administered by the section, and final approval of instructors based upon review of qualifications.
- Establish fees to be charged which may pay for such things as handouts, refreshments, CEUs, etc.
- Establish non-member fees which could include membership
- Promote the program to the membership
- Contact other professional or technical societies to have them help publicize the program and generate interest
- Arrange for members to serve as speakers for student groups
- Visit local high schools and community colleges to spread the word about NDT
- Participate in local career fairs, STEM initiatives and National Engineers Week to name just a few program ideas
- Develop a local career-guidance program
The program committee consists of the section vice chair, who serves as chair, and additional members as required. The program committee arranges for the presentations scheduled for the program year. See the chapter on section meetings in the Section Leadership Manual for more details.